Which statement best describes appropriate sharing of child information with families or professionals?

• A. Sharing information publicly in social media posts.
• B. Displaying confidential information on a public bulletin board.
• C. Copying and distributing records to all families without consent.
• D. Sharing information only with authorized individuals and keeping it confidential.

Answer: (D)

Confidentiality and controlled sharing of information mean that details about a child are shared only with people who have a legitimate need to know, and kept secure from inappropriate access. In practice, this protects families’ privacy and builds trust with the program. Sharing sensitive information publicly, such as in social media posts or on a public bulletin board, exposes private details to the wrong audience and can violate laws and policies. Distributing records to all families without consent spreads private information beyond those who should have it and lacks a legitimate purpose.

The proper approach is to share information only with authorized individuals—for example, parents or guardians and other professionals who are directly involved in the child’s care or have agreed to receive updates—and to do so in ways that safeguard privacy, such as private meetings, secure electronic systems, and consent where required. Keep records confidential, share only what is necessary for the child’s well-being, and explain to families how and with whom information may be shared. This focused, permission-based sharing supports the child’s development while protecting their privacy and maintaining trust with families.